Each tenant should assign their own Life Safety Coordinator and Assistant to oversee their individual emergency needs.
The following are the responsibilities of the designated Tenant Life Safety Coordinator, or in his/her absence, the Assistant Tenant Life Safety Coordinator.
Tenant Life Safety Coordinator's Responsibilities:
- Ensure that your office is equipped with necessary emergency supplies, i.e., first aid kits, flashlights, batteries, radios (battery operated) in the event of loss of power, etc.
- Represent the tenant suite at Building Safety and Security meetings.
- DURING AN EMERGENCY, PROVIDE CALM, INTELLIGENT LEADERSHIP to their co-workers.
- Wear orange safety vest in order to be easily detected by co-workers, building and emergency personnel.
- Advise co-workers of the meeting point outside of the building where they will assemble after an evacuation, and the importance of accountability.
- Check to see that no co-workers are left in the restrooms.
- Notify the Management Office of all handicapped persons or of persons who may require assistance temporarily, e.g., pregnant employees, employees in casts, employees recovering from a recent illness. This information will assist local fire and rescue personnel in performing their service by enabling them to quickly identify the location of individuals who may be in need of special help. A notification form is provided.
- Assign an Aide to assist the handicapped or non-ambulatory tenants. Should the aide not be able to evacuate these individuals outside the building, they should remain in their office suite, provided proper notification has been given to the Management Office, to wait for trained fire fighters to carry the handicapped or non-ambulatory person(s) down the stairs and out of the building. Do not leave them alone. The Tenant Life Safety Coordinator should also provide the name and location of these individuals to the Fire Department personnel at the Annunciator panel at the 19th Street entrance.
- Close all doors if possible to contain fire.
- Leave the floor LAST to make sure everyone is safe.
- Bring a current employee roster when leaving the building during an emergency. Confirm, by taking attendance with the current employee roster, that all co-workers are present at the meeting place OUTSIDE of the building or are otherwise accounted for (e.g., not at the office due to illness, travel, vacation, meetings, etc.).
- Advise the Fire Department and Property Management Staff of any missing or unaccounted for co-workers.
- Communicate information and instructions from the Property Management Staff and Public Safety officials to your co-workers.
- Cooperate in documentation of fire circumstances and review conduct of evacuation with the Property Management Staff and Public Safety officials after the emergency is over, (if applicable).
The Assistant Tenant Life Safety Coordinator's Responsibilities:
- In the absence of the Tenant Life Safety Coordinator, discharge the responsibilities and provide the LEADERSHIP of the position of Tenant Life Safety Coordinator.
- Assist the Tenant Life Safety Coordinator to fulfill the requirements of that position before and during an emergency.
- Ensure that each of the tenant's employees thoroughly understands the procedures.
- Personally execute certain procedures and direct the action of the employees during an emergency.
- Act as the contact person for communications during an emergency, between the tenant's employees and Public Security Organizations such as the Fire and Police
- Departments or the Property Management Office.
- Ensure that all occupants evacuate immediately.
- Check for stragglers during the evacuation procedure.
- Ensure that designated staff persons assigned to assist persons with disabilities during evacuations are present.
- Persons with disabilities are to be taken via stairwells to an area outside the building. If unable to evacuate the individual(s) outside the building, do not leave them alone.
- Do not attempt to use the elevator for evacuation.